Admin Officer

Full-time · On-site · Adma, Kessrouan, Lebanon

KristiesLab is a strategic marketing, communications and experiential agency working with brands across Lebanon, the Gulf and the wider MENA region.

About the role

You will keep the office running day to day: supplies, maintenance, correspondence, filing and company assets. You will also support the HR Manager and the management team with administrative tasks.

What you will do

Office administration

• Handle the daily administrative work of the office
• Keep office supplies, stationery and consumables in stock
• Coordinate with building management and service providers on maintenance, cleaning and utilities
• Handle incoming and outgoing mail, couriers and formal correspondence
• Keep the office organised, safe and ready for the team and for visitors

Support to management and HR

• Help with scheduling, travel and accommodation bookings
• Help HR with attendance and leave records
• Prepare access and equipment for new joiners, and collect them when someone leaves

Filing and documents

• Keep physical and digital files organised, labelled and filed in the right place
• Apply the company’s file naming rules and file documents on the server on time
• Archive contracts, client files and admin records
• Keep confidential documents secure

Company assets

• Keep the list of company assets up to date: laptops, phones, cameras, equipment and furniture
• Record who each item is assigned to and get it signed for
• Check assets regularly and report anything damaged or missing

What we are looking for

• 1 to 3 years of experience in an administrative or office management role
• Organised, reliable and careful with details
• Good command of Word, Excel and email
• Good communication skills in Arabic and English
• Trustworthy with confidential information
• Able to follow up on several tasks without reminders

How to apply

Send your CV to hr@kristieslab.com with the subject line: Admin Officer – Your Name.